Why AI gets store numbers wrong when you paste reports into it, and how Budtello fixes it.
AI is a great talker and a bad counter
What AI is good at
- Explaining what a number means.
- Writing: a note to staff, a summary for the owner.
- Answering in plain words, any time.
Where it goes wrong when you paste reports
1. It can only hold so much
- An AI reads through a window of a fixed size, called its context window.
- Paste ten Dutchie reports and it skims or drops parts.
- It doesn’t tell you what it left out.
2. It predicts. It doesn’t count.
- It writes a total the way it writes a sentence: one likely piece at a time.
- Over thousands of rows, you get a number that sounds right.
- Ask twice and you can get two different numbers.
- Some AI apps can run a small program on a file, but only on what fits, and only when they decide to.
3. It fills gaps
- Missing a store or a day, it guesses.
- It rarely says “I don’t know.”
- The guess sounds as sure as the facts.
4. It has no boundaries
- It doesn’t know who may see what.
- Paste every store’s report, and it answers about every store, to whoever asks.
None of this changes your Dutchie data. The data stays right; the answers about it go wrong.
The fix: a program counts, the AI talks
- A fixed program adds up the rows: every row, the same way, every time.
- The AI asks the program for the figure, then explains it.
- This is how AI is set up wherever the numbers have to be right.
How Budtello works
Every night, Budtello reads your sales, stock and write-offs from Dutchie.
It keeps every day, so your history builds up.
You ask your AI app a question in plain words. It asks Budtello.
A fixed program works out the figure from the database.
Your AI app gives you the answer in plain words.
What owners and managers get
- A figure worked out by a program, not a new guess each time you ask.
- History: this year against last, same days, same stores.
- Each person sees only their stores. The owner decides who sees which, and the database enforces it, not the AI.
- Owners, and managers for their own stores: write-offs by person, each compared with the others at the same store.
- Questions in plain words. No reports to paste.
Every night, Budtello checks its answers
- Yesterday’s answers are checked for totals that don’t add up.
- Real managers’ questions are asked again in Claude, and each answer is checked against the figure in the database.
- A wrong answer is flagged and fixed.
Five questions to ask any AI tool for store numbers
- Does it keep every day’s history?
Budtello keeps every day’s sales and every write-off. - Can it compare this year with last, on the same days and the same stores?
Budtello does, and names any store it leaves out. - Can it put one person’s write-offs next to the others at the same store?
Budtello does, for owners, and for managers on their own stores: a reason to look, never a verdict. - Who decides which stores each person sees?
With Budtello, the owner. The database enforces it. - Who checks its answers?
Budtello asks real questions again every night and checks each answer against the database.
Good to know
- Budtello only reads your Dutchie. It never sends anything back, so nothing in Dutchie changes.
- The numbers cover finished days. Today’s sales show up tomorrow.
- Each answer says how far back the data goes.
How to start
We connect your Dutchie. Write to info@budtello.com and we set it up with you.
Add Budtello to your AI app. Once, on a computer. Claude is recommended; ChatGPT, Gemini and Grok work too.
Ask. The Ask your AI guide shows what to ask, and how to ask it well.
Take it with you: the two-page PDF · the slides